Membership Categories 

 

a) Ordinary Members (OM)
i) They shall be practicing stenographers, secretaries, administrative assistants, personal assistants or executive assistants with a minimum of two years' working experience.
ii) They can be administrators or office managers with a minimum of two years' secretarial experience.
iii) They shall possess the following minimum qualification:
- Sijil Pelajaran Malaysia (SPM) or its equivalent; and
- Certified Professional Secretary (CPS) rating or a secretarial/administrative management certification from recognized institutions.
iv) Ordinary Members shall enjoy all the privileges and facilities of the Association.

b) Associate Members (AM)
i) OMs who have moved out of secretarial and administrative professions;
ii) Self-employed;
iii) No longer working;
iv) Residing overseas.
v) Associate Members shall enjoy all the privileges and facilities of Ordinary Members. Subject to Rule 10.1.

c) Life Member (LM)
i) This category will consist of Ordinary Members and Associate Members who have been with the Association for thirty (#) years consecutively. They will be invited to become either Life Ordinary members or Life Associate Members.
ii) All Life Members shall make a one-time payment of RM300.00.
iii) Any Ordinary or Associate Member who has been with the Association for a minimum of fifteen (15) years consecutively may apply to be a Life Member by making a one-time payment of RM1,500.00.
iv) Life Members shall enjoy all the privileges and facilities or Ordinary or Associate Members.

d) Affiliate Members (AFM)
i) Registered secretarial/administrative associations or institutions established within Malaysia may apply to become Group Affiliate Members by submitting their constitution to the Governing Council for review and determination that its purposes and goals are in conformity with those of the Association.
ii) Lecturers in secretarial science may also apply to become Individual Affiliate Members.
iii) Rule 6.4 on acceptance and rejection of application for membership and Rule 8 on termination of membership or resignation shall also apply to Affiliate Members.
iv) Affiliate Members shall enjoy all the privileges and facilities of Ordinary Members except that they shall not vote at any General Meetings or serve on the Governing Council.

e) Junior Members (JM)
i) This category will comprise of students who are undergoing full-time secretarial/administrative studies. Upon certification under Rule 6.1(a) they will be eligible to apply for Ordinary Membership and pay the difference of the entrance fee at the prevailing rate.
ii) The duration of Junior Membership is limited to a maximum of five (5) years.
iii) Junior Members shall enjoy all the privileges and facilities of Ordinary Members except that they shall not vote at any General Meetings or serve on the Governing Council.

f) Corporate Members (CM)
i) This category of membership shall be open to any organization registered in Malaysia and who are interested in or concerned with the objectives of the Association. They may apply to become a Corporate Member by submitting a certified true copy of their Certificate of Incorporation and/or any relevant documents or certificates as required by the Governing Council.
ii) Corporate Member shall be divided into:
- Small organization with less than fifty (50) employees;
- Medium organization with more than fifty (50) but less than hundred (100) employees; and
- Large organization with more than one hundred (100) employees.
iii) The Corporate Member shall nominate one(1) representative and an alternate who is working as a secretary or administrator in the organization.
iv) The Corporate Member representative shall enjoy all the privileges and facilities
of Ordinary Members and shall not vote at any General Meetings.

g) Fellow Members (FM)
i) This category will comprise of any person who is not a member of the Association, but who has contributed to the progress of the Association and who has made major contributions to the secretarial and administrative profession.
ii) This is an honorary membership to the conferred to any person approved by the Governing Council.
iii) There shall be no more than eight (8) Fellow Members at any one time.
iv) The Fellow Member shall enjoy all the privileges and facilities of Ordinary Members and shall not vote in any General Meetings and shall be exempted from paying subscription.

2. A member must notify the Association in writing when the category of membership has changed. Such member shall acquire the appropriate new category of membership on the first day of the following month. Upon approval of the Governing Council, the member will be charged the subscription applicable at the next calendar year.

3. All applications for membership shall be made on such form as may from time to time be prescribed together with their bona fide professional qualifications to the Governing Council.

4. The Governing Council may at its discretion accept or reject any application and shall not be required to disclose it reasons for the rejection of any application.

 

5. There shall be no limit on the number of members for all categories except for Fellow Membership.

6. Members, on joining the Association, shall undertake to observe all Rules and Regulations including the Code of Professional Ethics.